What should be documented when an officer approves a third-party check?

What should be documented when an officer approves a third-party check?

• A. Officer's name and extension
• B. Customer's address
• C. Check amount
• D. Bank routing number

Answer: (D)

When approving a third-party check, you need to document the bank routing number because it identifies the issuing bank and is essential for routing and verifying the funds. The routing number provides a traceable link to the institution that issued the check, helping ensure the payment can be processed correctly and reducing fraud risk. While other details like an officer’s name or extension or the customer's address may appear in logs, they do not establish the bank of origin. The check amount is visible on the check but does not verify which bank issued the check.

When approving a third-party check, you need to document the bank routing number because it identifies the issuing bank and is essential for routing and verifying the funds. The routing number provides a traceable link to the institution that issued the check, helping ensure the payment can be processed correctly and reducing fraud risk. While other details like an officer’s name or extension or the customer's address may appear in logs, they do not establish the bank of origin. The check amount is visible on the check but does not verify which bank issued the check.